Kearns Community Council
Executive Meeting // Tuesday November 20, 2007
6:35 Public Meeting Began
Call To Order---Chuck McDowell, Chairman.
Roll Call Of Members---All nine members in attendance.
Minutes---Public minutes for 11/6/2007 were approved as written, read and corrected.
Correspondence Folder---Chuck read letter from Salt Lake County asking if we want to respond to RFP and CDBG grants. Chuck referred letter to Charles with his standing committee of Economic Development for follow up. Charles stated he would review and check into it. Safe Sidewalk Program---Andrea Pullos from Salt Lake County (468-2711 apullos@slco.org) sent letter explaining this program to replace un-safe sidewalks in the Kearns area. Chuck gave letter to Ruby to follow up on through her standing committee of Public Works.
Correction To Agenda---Chuck, Chairman stated that we will be taking one item out of order from the agenda. We are moving the item Business From The Chair up and that this portion of the meeting will be a closed meeting for approx. 15 minutes. Public in attendance was asked to leave the room. Debby questioned why. She did not know what was going on. Chuck apologized to her stating he was unable to reach her prior to this meeting as he had the other council members.
Executive Meeting Closed By Chuck McDowell, Chairman 7:00 PM
Executive Meeting Opened To Public By Chuck McDowell, Chairman 7:30 PM
Housekeeping---Chuck stated we have an invoice to pay Modern Display for some additional supplies we needed to purchase for the float. $83.40 from the previous invoice, and $20.85 for additional fringe, it brings the total to $104.25. Additional receipts turned in for reimbursement were: Chuck McDowell---$78.02---float items, Marlon Brennan---$10.00---gas for float, Jill Young---$150.00---webmaster monthly invoice, Kevin Lundy---$7.38---postage, Salt Lake County Sanitation---$840.00---Kearns Jr High recycle program for one year. Kevin gave treasurer report as current balance $9414.03 with $25.00 in savings, and one outstanding check of $22.00 to the Utah State Dept of Commerce. ***Motion by Al to approve treasurer report, 2nd by Charles. Chuck called for vote. 7 yes, 0 no. Motion passed.
Unfinished Business---ChamberWest Santa Parade---Paula reported that over 32 volunteers showed up to help stuff 3,000 candy bags and that the parade was ready to go. Reported date, time and place. Thanks to everyone who helped and thanked Ruby and Kevin for coming out to help. Holiday Festival---Kathy reported date, time, and place event would take place. There will be five trees there for the public to decorate and then will be donated within the community. Bungee jumping, ice-skating, pizza for $1.00, and Santa are some of the items taking place. She requested the council camera and printer be there also for pictures. Chuck stated that we had previously approved $3,000.00 for the festival. Kevin stated it would take approx. $150.00 in supplies for pictures. Council Meeting Schedule---Chuck stated that because of the late Sen. Ed Mayne’s Celebration of Life taking place on 12/4/07 the public council meeting that night will be moved to 12/11/07. Also News Year Day 1/1/08 falls on a public council meeting as well so that one will be moved to 1/8/08. He reported these changes in dates are already listed on our website. Elections of Officers for 2008---Chuck checked with Al as parliamentarian as the correct way to handle this, since our bylaws do not state how. Al stated Roberts Rules of Order state that you can nominate at one meeting and elect at the next or nominate and elect the same night. ***Motion by Debby to devote our 12/18/07 meeting to holding elections for 2008 officers and our 2007 year end reports. 2nd by Marlon. Friendly Amendment by Al to make nominations and elect same night. (Since friendly amendment Al stated no need to vote on amendment) Chuck called for vote. 6 yes, o no. Motion passed. Chuck asked secretary to prepare ballots for 12/18/07 meeting. Detailed Budget---Tabled. Utah Dept of Commerce Renewal---Chuck reported no changes and that he is in touch with Greg Schulz and Stacee Adams daily. KTC Status---Chuck stated that it has been suggested to dissolve KTC Corp so can’t be used again. There are no liabilities out there regarding the KTC. He suggested that we transfer title of KTC to KCC so we own the name if, at some point in the future, we want to use the name KTC again. Debby suggested we table this discussion till next meeting. Council agreed. Chuck stated we need to act on this before year’s end. Youth Council---Chuck said he would like to see this go through the Education standing committee and use the schools student body officers. He suggested they report directly to the Chair. Charles suggested we look at the youth council in Taylorsville to see how it is structured. Charles stated that Paula had mentioned there was a youth council before up and operating. Paula reported there was one operating before and they reported to the whole council and had their own officers. Chuck stated this would be a good 2008 project with more research. Charity Dollars---Chuck reported that we have approx. $776.25 from our Hometown Night Festival Dinner. He said it was previously proposed that a portion of it go to the Miss Kearns Royalty to join with them on their Festival of Trees project for Primary Children’s Hospital. Chuck suggested that we use some of this money for the late Sen. Ed Mayne fund raising event, a celebration of his life. He said he has checked with the organization putting this on and they will accept all council members going with a one lump sum, of whatever amount we want, donation. Chuck stated he has cleared this with the county today and they are ok with it. Paula withdrew accepting any money for the royalty at this late time. The deadline has come and passed and the royalty is ready to go. Monday is decorating day. Al presented the council with a request form from the Kearns Recreation Center asking for funding help with their annual food baskets. These baskets are given to those in need within the Kearns community only. Amount totaled $485.00 requested. Al stated the American Legion Post 132 will be donating the hams for the baskets. ***Motion by Al to use our charity funds from Hometown Night Festival Dinner to pay to Kearns Rec Center the $485.00 for food baskets. 2nd by Charles. Paula declared a conflict of interest on her part and would not be voting. Chuck called for vote. 7 yes, 0 no, motion passed. This leaves approx. $29l.25 left to use for the late Sen. Ed Mayne’s event if so desired. Discussion from Charles that perhaps we should donate it to an organization in Ed’s name. ***Motion by Al to use the $291.25 left over in Hometown Night funds go the late Sen. Ed Mayne’s Celebration of Life event. 2nd by Charles. Chuck called for vote and stated in this instance he, as chair, will be voting. 6 votes yes, 0 no. Motion passed. Chuck will follow up on. Trees---Kevin reported that he has an account set up with Progressive Nursery who will work with the council on our tree project. This came to him through an Eagle Scout tree project that will take place on Wednesday morning at 4800 West 5400 South. Inventory List---Tabled. Jefferson Jr. High Walkway Issue---Marlon stated that he could report on this through email. File Cabinets---Debby stated that she bought a five drawer file cabinet from DI when she was secretary that she would donate to the council if they want it. Council could keep it in the storage facility. Council will accept.
New Business---ACCT Ethics Form---Kathy was excused from meeting so left copy of these forms with Chuck and stated she will email them to council members for their review. ACCT will be discussing it at their next meeting.
Announcements---As read and on agenda.
8:45 PM Executive Meeting Adjourn